Plan
€0to try it out
Prepare everything at your own pace.
- Create an event, also from a template
- Shifts, bring list and menu
- Schedule and checklists
- Invite your organising team
- Preview of the event page
Achieve more together
Organise events with ease. Help out together.
MitHelfer helps schools, nurseries and clubs plan events, share helper and bring lists, and keep everyone involved on the same page.
- Simple
- Clear
- Free for helpers, no account needed
Everything you need
One app. Lots of possibilities.
MitHelfer brings everything an event needs into one place – simple, clear and made for the whole community.
- See it in the example: Organise events
Organise events
Plan the schedule, share out tasks and keep the whole organising team up to date.
- Schedule and checklists with due dates
- Email reminders
- Templates and event duplication
- See it in the example: Helper and bring lists
Helper and bring lists
Who helps when, who brings what? Create shifts and lists, share the link, keep track.
- Shifts with your own times and spots
- Waiting list when it's full
- Confirmation with calendar entry
- See it in the example: Food and donations
Food and donations
Collect cake and in-kind donations, keep the menu and shopping in view.
- In-kind donations via the bring list
- Menu with prices and allergens
- Shopping list with costs
- See it in the example: Bring people together
Bring people together
Involve parents, members, teachers and helpers – without any passwords.
- Messages to helper groups
- Organising team with equal rights
- Sign-up list with CSV export
Community in motion.
School fair, nursery project or club party – MitHelfer brings everyone involved together.
SchoolsSchool fairs and class activities
Parent council and friends' association plan together, teachers join the organising team. Every family sees where help is needed.
- Summer fair
- First day of school
- Sports day
NurseriesNursery parties and projects
One link in the parents' group is enough. Parents sign up in seconds and get a reminder before their shift.
- Lantern walk
- Christmas party
- Garden day
ClubsClub events and shared activities
Fill shifts at the barbecue and till, collect cake donations and keep members informed by email.
- Jumble sale
- Tournament
- Anniversary
Clear for every family
The page for helpers is available in eleven languages, Arabic also right to left.
What an organised event looks like.
A summer fair with demo data: schedule, shifts, bring list and tasks at a glance.
In four steps
- 1Create the eventStart from a template such as summer fair or lantern walk, or from scratch.
- 2Share the linkShort link or QR code for the parents' group, the newsletter or a poster.
- 3Let people sign upHelpers sign up with name and email and get a confirmation and a reminder.
- 4Keep trackSee at any time which spots are free and what is still missing.
Summer fair 2027
Schedule
- 14:00Welcome by the school choir
- 14:30Game stations open
- 16:00Raffle
Shifts
- Set-up12:00–14:00
- Cake stall14:00–15:00
- Barbecue15:00–16:30
Bring list & donations
- Cakes9 of 12 trays
- Salads4 of 6 bowls
- Cups & napkins2 of 4 packs
Checklist
- Register drinks stall with the councilKatrin
- Book benchesJens
- Get change from the bankAylin
Fair for schools, nurseries and clubs.
Planning is free. You only pay when your event page goes live – helpers always use MitHelfer for free.
Event
€3.99per event, one-off
For a single event.
- Publish the event page with short link and QR code
- Sign-up without an account, with confirmation
- Reminders and messages to helpers
- Event page in eleven languages
Annual pass
€9.9012 months from purchase
For anyone planning more than one event a year.
- Everything in “Event”
- Publish unlimited events
- Covers your whole organising team
- No automatic renewal
Payment is launching soon. Until then, publishing is free.
Good questions
What does MitHelfer cost?
Planning is free. When you publish your event page, you pay €3.99 for that event – or €9.90 for unlimited events over the next 12 months. It's a one-off payment, nothing renews automatically. MitHelfer is always free for helpers and parents.
Do parents need an account?
No. Helpers enter their name and email and confirm once by email. The link in that email lets them view or cancel their sign-up at any time.
How does the organising team sign in?
With your email address. You get a six-digit code, enter it, done. There's no password to forget.
What happens when a shift is full?
Helpers can join the waiting list. If someone cancels, the next person moves up automatically and gets an email.
Where is the data stored?
On servers in the EU, in Frankfurt. We use no advertising trackers, and fonts don't load from third-party servers.
What happens after the event?
Helpers' names and email addresses are deleted automatically 30 days after the event. You can change this period per event.
Can several people plan together?
Yes. Invite other parents or teachers to the organising team by email. Everyone has the same rights for all events of your school, nursery or club.
Which languages is the event page available in?
German, English, Turkish, Arabic, Ukrainian, Russian, Polish, Romanian, Italian, Spanish and French. Every family chooses its own language.
Organising is easier together.
Get started with MitHelfer and organise your next event in one place.
Start for free